Member Resource Guide

MEMBER RESOURCE GUIDE

Cover, p1
Table of Contents, p2
Website Information, p3
Annual Timelines, pp4–7
Education Hours Descriptions, p8
Instructions for Online Recording of Hours, p9
Time Tracker Sheet, p10
Frequently Asked Questions, p11–15
Mission Statement, p16
County 76 Master Gardeners, p17
History of the WCMG Program, pp18–31

Officers and Standing Committees, p1
Committee Descriptions, pp2–8
Sanctioned Project Information, pp9–10
Sanctioned Project Descriptions, pp11–15

Membership Directory (pdf document)

2026 Membership Photo Directory
A–F
G–L
M–R
S–Z
Trainees

Washington County Extension Service Staff Directory

WCMG of the Year Winners

WCMG Rookie of the Year Winners

Bylaws
Article I. Name, p1
Article II. Purpose, p1
*Article III. Authority, p1
*Article IV. Membership, pp 1–2
*Article V. Membership Meetings, p3
*Article VI. Nominations and Elections, p4
*Article VII. Executive Committee, pp 4–7
*Article VIII. Fiscal Policies, p7
Article IX. Bylaws Review and Amendments, p8

*revised 10-07-2025

Policies and Procedures
Liability, p1
Use of the Title Master Gardener, p1
Code of Conduct, pp1–2
*Conflict Resolution, p2
Certification as a Master Gardener, p2
Unfinished Trainees, p3
*Recording Volunteer Work and Education Hours, p3
*Nepotism Policy, p3
Member Reinstatement Process, pp3–4
*Advanced Master Gardener Certification, p4
Project/Committee Chair Responsibilities, p4–5
Project/Committee Chair Succession, pp5–6
Endowment Fund, p6
Other Donations of Cash or Non-Cash Items, p6
Annual Contribution to State Master Gardener Program, p6
Reimbursement of Expenses, p6
*County 76 PNG Conference Reimbursement, p6
*Financial Support of Sanctioned Projects, p6
Treasurer/Assistant Treasurer Qualifications, p6
*Executive Committee Meeting Agendas, p7
Preservation of WCMG Documents, pp7–8
Recording Policy Changes/Additions, p8
Recognizing Deceased WCMGs, p8

*revised for 2026

Award Descriptions and Prior Winners, pp1–4
200-Plus Sanctioned Hours Awards, p5
Busy Bee Awards, p6
Length of Service Awards, p7
Checklist for Writing an Effective Awards Nomination, pp8–9
Sample State Award Nomination, pp10–12
Sample State Award Scoresheet, pp13–14

Awards Nomination Forms

INSTRUCTIONS FOR ALL AWARD NOMINATION FORMS
****Updated August 2025****

Download the Microsoft Word form to your computer.
Open the form and rename it. (This is so you can keep a clean copy of the original blank form in case you need to start over.) Keep the new file name simple, such as “2024 MG of the Year Nomination.”
Complete all the top portion with identifying names, address, phone, etc. (no longer a fillable form.)
It is not necessary to type in the actual criteria statements.
Address all the criteria listed, telling a compelling story with measurables (goals, results against plans $$ impact, etc.)
Review your document for completeness.
Add captioned photos addressing nomination’s contributions.
Save the copy as a Word document, close the form, then reopen it and check that the info you typed in the boxes is there as it should be.
Email the completed Word document to Colin Massey with “Awards Nomination” in the Email subject line.
Follow up with Colin to make sure he received your completed form.

Finance Forms

Endowment Fund, p11
Other Donations of Cash/Non-Cash, p12
Purchase Request and Protocols, pp13–14
- Fillable Purchase Request Form. Download this form to your computer and fill in the blanks. After you fill out the form to your satisfaction, do this to save the filled-in form: Go to Print>Print to PDF>Print>Save Print Output As>File name: [give your filled-in form a name]>Save as type: PDF Document. You can then email the completed form to the appropriate person or print out and deliver a hard copy of the completed form.

Member Resource Guide